1. Introduction
Echelix, Inc. ("Echelix") is committed to maintaining the highest standards of security for Cassi, our AI-powered legal assistant platform. This Security Policy outlines our comprehensive approach to protecting your data, maintaining confidentiality, and ensuring the integrity of our Service.
2. Security Framework
2.1 Security Standards
- SOC 2 Type II compliance principles
- ISO 27001 security management standards
- NIST Cybersecurity Framework
- Cloud Security Alliance (CSA) guidelines
2.2 Regulatory Compliance
- Legal industry confidentiality requirements
- Attorney-client privilege protections
- State bar ethical guidelines
- Federal and state data protection laws
3. Data Security
3.1 Encryption
- In Transit: TLS 1.3 encryption
- At Rest: AES-256 encryption
- Key Management: Hardware security modules (HSMs)
- Database Encryption: Transparent Data Encryption (TDE)
3.2 Data Classification
- Attorney-Client Privileged: Highest protection level
- Confidential Client Information: Enhanced controls
- Internal Business Data: Standard protection
- Public Information: Basic controls
3.3 Data Minimization
- Collect only necessary information
- 30-day automatic deletion
- Regular data purging and sanitization
4. Infrastructure Security
4.1 Cloud Security
- Microsoft Azure multi-region deployment
- Azure Security Center monitoring
- DDoS protection and mitigation
- Network security groups and firewalls
4.2 Network Security
- Virtual private cloud (VPC) isolation
- Network segmentation and micro-segmentation
- Intrusion detection/prevention (IDS/IPS)
- Web Application Firewall (WAF) protection
4.3 Endpoint Security
- Device encryption requirements
- Mobile device management (MDM)
- Anti-malware and endpoint detection
- Regular security patching
5. Access Controls
5.1 Authentication
- Multi-factor authentication (MFA)
- Single sign-on (SSO) integration
- Password complexity requirements
- Session management and timeouts
5.2 Authorization
- Role-based access control (RBAC)
- Principle of least privilege
- Regular access reviews
- Privileged access management (PAM)
5.3 User Account Management
- Automated provisioning/deprovisioning
- Regular account audits
- Separation of duties enforcement
- Emergency access procedures
6. Application Security
6.1 Secure Development
- Security by design principles
- Secure coding standards
- Regular code reviews and static analysis
- Dependency vulnerability scanning
6.2 Testing and Validation
- Automated security testing in CI/CD
- Third-party penetration testing
- Vulnerability assessments and remediation
- Security testing for all releases
6.3 API Security
- OAuth 2.0 and OpenID Connect standards
- API rate limiting and throttling
- Input validation and sanitization
- Secure API documentation
7. Monitoring and Incident Response
7.1 Security Monitoring
- 24/7 Security Operations Center (SOC)
- Security Information and Event Management (SIEM)
- Real-time threat detection
- Behavioral analytics and anomaly detection
7.2 Logging and Auditing
- Comprehensive audit trails
- Log integrity protection
- Centralized log management
- Retention policies per legal requirements
7.3 Incident Response
- Dedicated incident response team
- 24/7 incident hotline
- Documented response procedures
- Regular incident response drills
7.4 Breach Notification
- Immediate internal escalation
- Customer notification within 24 hours
- Regulatory notification as required
- Detailed incident reports and remediation
8. Business Continuity and Disaster Recovery
8.1 Backup and Recovery
- Automated daily backups
- Geographic backup distribution
- Regular recovery testing
- RTO: 4 hours, RPO: 1 hour
8.2 Business Continuity
- Business continuity planning/testing
- Alternative processing sites
- Vendor and supplier contingency plans
- Stakeholder communication plans
9. Vendor and Third-Party Security
9.1 Vendor Management
- Security assessments for all vendors
- Contractual security requirements
- Regular vendor security reviews
- Data Processing Agreements (DPAs)
9.2 Clio Integration Security
- Secure API connections to Clio
- OAuth 2.0 authentication
- Encrypted data transmission
- Minimal data access principles
10. Personnel Security
10.1 Background Checks
- Criminal background checks for all employees
- Reference, education, and employment verification
- Ongoing monitoring for sensitive positions
10.2 Security Training
- Mandatory security awareness training
- Role-specific security training
- Regular phishing simulations
- Annual policy acknowledgment
10.3 Confidentiality
- Comprehensive confidentiality agreements
- Attorney-client privilege training
- Data handling procedures
- Clean desk and clear screen policies
11. Physical Security
11.1 Data Centers
- SOC 2 certified facilities
- 24/7 physical security monitoring
- Biometric access controls
- Environmental monitoring and controls
11.2 Office Security
- Badge-controlled access
- Visitor management systems
- Secure disposal procedures
- Equipment inventory tracking
12. Risk Management
12.1 Risk Assessment
- Annual comprehensive risk assessments
- Quarterly risk reviews
- Threat modeling for new features
- Third-party security assessments
12.2 Vulnerability Management
- Regular vulnerability scanning
- Patch management procedures
- Zero-day vulnerability response
- Vulnerability disclosure program
13. Compliance and Auditing
13.1 Regular Audits
- Annual SOC 2 Type II audits
- Internal security audits
- Penetration testing by certified firms
- Compliance assessments
13.2 Certifications
- SOC 2 Type II certification
- Pursuing ISO 27001 certification
- Industry-specific compliance validations
- Regular certification renewals
14. Data Retention and Disposal
14.1 Retention Policies
- 30-day automatic deletion of temporary data
- Retention schedules by data type
- Legal hold procedures
- Client data retention coordination with Clio
14.2 Secure Disposal
- Cryptographic erasure for encrypted data
- Physical destruction of storage media
- Certificate of destruction documentation
- Environmentally responsible disposal
15. Security Governance
15.1 Security Committee
- Executive security oversight committee
- Regular security reviews and reporting
- Budget allocation for security initiatives
- Strategic security planning
15.2 Policies and Procedures
- Comprehensive security policy framework
- Regular policy reviews and updates
- Employee acknowledgment of policies
- Exception management procedures
16. Contact Information
For security-related questions or to report security incidents:
Security Team:
Email: security@echelix.com
This Security Policy demonstrates our commitment to protecting the confidentiality, integrity, and availability of your data while maintaining the highest standards of legal industry security.